SAP SuccessFactors Employee Central is arguably leading the pack in supporting its customers in GDPR compliance, comprising features like:
- Data purge / retention rules with excellent of detail (e.g. considering connected absences as per Spanish or German legislation in purge)
- Change audit
- Read audit
- Data subject information
- Improved permission management
The level of level of detail in the solution is quite impressive. For example, the data purge rules for absences consider connected absences (relevant for sick pay under German or Spanish law) and permissions have been amended to control access to data in the trace log of business rules or historical data.
GDPR is a big task for any organisation. IT systems can only support it, but can’t replace:
- A sound policy
- A detailed design
So there is always a big chunk of work to be done, before the system has even been touched. The task to configure the system as well as the job to collect all the rules can seem daunting, and it is easy to get lost in the process. This where iXerv’s accelerators come in: Workbooks specifically design and capture the GDPR related configuration.
iXerv Data Subject Information workbook for GDPR
These workbooks won’t write the policy for you, but they do provide guidance and a framework for information gathering, and serve as basis for configuration as you’ll be used to from workbooks covering other aspects. Even better: they’ll also constitute the documentation of what the GDPR configuration in your system really does. So at least on this front you are ready for the compliance checks to come.
iXerv Data Purge workbook for GDPR
Sven Ringling is Head of UK/Europe at iXerv. He has over 20 years of HRIS experience, working with organisations that need to optimise their HR & Payroll processes or want to drive Digital Transformation in the cloud.