This is an excerpt from the article “9 Things You Need to Know About Integrating Employee Central and SAP Payroll/Employee Central Payroll”.
As more and more on-premise HCM and Payroll customers begin to consider a move to the cloud, I thought it was important to share some of the lessons learned and best practices I have taken away from my recent projects. In this post, I outline one of these challenges that customers may encounter when integrating SAP Payroll or Employee Central Payroll with Employee Central. As with any project, the key to a successful payroll integration project is planning and preparation, so it is my hope that this provides some insights and ideas as you head down this path.
Employee Number Ranges
When integrating data and processes between Employee Central and Employee Central Payroll, it’s important to understand the differences in how each system codes and tracks employees (or persons). The number assigned to a record is its unique identifier, but what happens if you are integrating systems that have distinctly different numbering standards and fields? Let’s review the numbers used in both of the systems.
In Employee Central, the Employee ID is unique to a specific employee record, making it essential to reporting and processing. However, because some employees have more than one assignment, one or more User IDs can be assigned to a record to allow for activity to be properly tracked across assignments.
Employee Central Payroll has different employee numbering than Employee Central. In Employee Central Payroll, the Personnel Number is country-specific. An employee can have multiple Personnel Numbers if they have more than one assignment. A Person ID or Global ID (IT 0709) is unique to an employee and is used to link Personnel Numbers across countries.
It’s important to note that SAP offers two settings (internal and external) in its number ranges for Employee Central and Employee Central Payroll. Using the internal setting, Employee Central Payroll assigns the next available Personnel Number. When using the external setting, a user is allowed to assign a unique Personnel Number.
While from an end user perspective, it is logical to turn on the external number range in Employee Central Payroll and to keep the Employee Central Payroll Personnel Number the same as the Employee Central Employee ID. However, this approach makes the global assignment integration between Employee Central and Employee Central Payroll impossible.
Do you have questions about cloud payroll or want to learn more about how payroll interacts with Employee Central? Contact iXerv’s payroll experts here.