This is the second excerpt from my article “9 Things You Need to Know About Integrating Employee Central and SAP Payroll/Employee Central Payroll”. The first excerpt can be found at https://www.ixerv.com/9-things-part-1/.

If you would like to download the entire article for free, please go here.

Employee Group and Employee Subgroup Naming Conventions

Longtime on-premise SAP ERP HCM and SAP ERP Payroll users are familiar with the Employee Group (EG) and Employee Subgroup (ESG) setup. In a multi-country payroll, EGs are considered to be global data fields and ESGs are country-specific data fields.

The challenge comes because these fields in Employee Central are global data fields, but do not follow the same global data concept as in SAP ERP HCM. In some scenarios, additional work must be done to ensure that the correct EGs are assigned to the correct employees or issues may occur in replication.

Recommendation:

A recommended solution for the Employee Central EG naming convention and Employee Central Payroll connector BAdI is to use the ISO Country Code in front of every EG and ESG. For example, if you have Germany and USA as two Employee Central Payroll countries and you have an EG of 1 (salaried), you should set these codes up in Employee Central as US1 for USA and DE1 for Germany.

As an additional tip, although ESGs allow multiple characters and don’t need a similar setup, it is recommended that you do the same with ESGs for consistency purposes and to aid in replication error resolution.

iXerv Payroll Solutions

Services and technology that facilitate Employee Central-to-payroll integration for on-premise, Employee Central Payroll and Multi-Country Payroll Outsourcing (MCPO).

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Employee Group and Employee Subgroup Mapping

Since Employee Central and Employee Central Payroll are two different systems with different data elements, you could have two different sets of EGs and ESGs between Employee Central and Employee Central Payroll. In that case, you would map the different values accordingly in the Employee Central Payroll system.

Recommendation:

As mentioned above, mapping the values in the Employee Central Payroll system is certainly an option. However, to ensure no unknown mapping issues occur, it is best to keep EG and ESG values in sync in both Employee Central and Employee Central Payroll. In our firsthand implementation experience, mapped EGs and ESGs can cause multiple issues with actions, time data, and payroll data that require manual intervention in Employee Central Payroll. Beyond that, the manually adjusted data often had ongoing issues in the replication process that can be difficult to resolve.

Do you have questions about cloud payroll or want to learn more about how payroll interacts with Employee Central? Contact me here.